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 Full Virtual Office Call Answering Business Address
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Suite 110 @ Royal Exchange – 2 MONTHS RENT FREE
Suite 110 @ Royal Exchange – 2 MONTHS RENT FREE
Suite 101/102 @ Barbican – 3 MONTHS RENT FREE
Suite 101/102 @ Barbican – 3 MONTHS RENT FREE
Suite 211 @ Barbican – £595 PER WORKSTATION
Suite 211 @ Barbican – £595 PER WORKSTATION

Assistant Manager – Fixed Term Contract – Minories

Job Title: Assistant Manager – Fixed Term Contract
Responsible to: Centre Manager
Location: Minories
Salary: To be discussed

BE Offices is the UK’s leading owner and provider of flexible office space solutions, offering 600,000sq ft of office space in a wide choice of locations across London & the South of England. Each of our business centres provide an award winning level of service and reliable industry leading facilities.

An established business with 21 years’ experience of delivering first class serviced offices and meeting space. For us, helping our clients grow means we do too.


To assist in providing an outstanding service, we require a charismatic Assistant Manager on a fixed term contract for approximately 9 months. You’ll be based in our Minories business centre in a busy team, reporting to the Centre Manager. We pay employees above the Living Wage requirements and you’ll get a host of benefits listed below.

As you’d expect you’ll be supporting the centre manager with the day to day administration duties relating to staffing, clients and ad-hoc duties; but more than that you’re a crucial part of the centre team. That means you’ll be involved in all the centre support activities helping us to provide award-winning service. It may be necessary to assist, or cover for, other administrative staff from time to time. The post holder will adhere to the company’s values and will be jointly accountable for planning, organising and directing all centre services, including:

  • Reception/front of house
  • catering
  • sales

You’ll be dealing with clients and internal staff every day so professionalism is of the utmost importance. We strive and succeed to be the best in our industry, previously winning various awards such as BCA’s Business Center of the Year,  featuring in the Sunday Times Top 100 Best Small Companies to Work For  Top 100 for 7 consecutive years. We are also Investors in People accredited.

If you can juggle tasks with a smile on your face and deliver great customer service, this job is for you. We’re not afraid to promote you quickly once you’ve succeeded in the rol and there is training available every year to help you grow as a business person.

Key Responsibilities and Accountabilities:

  • To assist in the management of the day-today running of the business centre
  • To manage the business centre in the absence of the centre manager and various aspects of the role
  • To carry out billing for all clients
  • To log invoices and charges on our in-house system Centre Charge
  • To process catering orders and meeting room requests made by clients where required
  • To deal with customer requests in a prompt and timely manner whether face to face or on the telephone
  • To liaise with relevant staff to ensure that all queries are responded to within procedural deadlines
  • To book various chargeable services for clients such a couriers and taxis
  • To issue and ensure receipt of swipe cards, keys, furniture etc to clients when required
  • To create and issue welcome packs for new clients
  • To ensure that all meeting rooms including management office and vacant offices are tidy, safe and welcoming to all clientele/visitors
  • To conduct viewings of the business centre to the required standard
  • To manage outgoing post, ensuring that it is properly franked and ready for collection daily and route incoming mail to relevant clientele
  • To provide cover for the reception as and when required
  • To carry out administrative and clerical duties for clients as required including filing, archiving, photocopying, collating, laminating, faxing, preparation with mailings, word processing of letters, data entry and preparation of reports and other information

Role Related Development:

  • To understand the principles of Health and Safety and Security procedures
  • To undergo project and research work as required for the Centre Manager
  • To audit vacant offices and produce inventories for offices and keys
  • Communicate maintenance requests via jobsheets to the maintenance officer
  • To support our Service Success Chain
  • Local area and basic product knowledge
  • Training and development to help you progress not only in the company, but as a person too

The above accountabilities are not exhaustive of your duties, and may change over time as the business expands. Gradual changes may result in the substitution of one role for another. When substantial changes occur, the post holder will be consulted and before the change is introduced and reasonable notice will be given.


Personal Specification:

Qualifications and Education:
GCSEs or above in Business related area – Essential
HND or above – Desirable

3 years plus customer facing work – Essential
6 months in similar role – Desirable
Experience of working in an SME/small team – Desirable

Skills and Abilities:
Proficient in Word and Outlook – Essential
Excellent telephone communication skills – Essential
Face-to-face customer service skills – Essential
Experience of working with minimum supervision – Desirable
Front of house management skills – Desirable

Work Requirements:
Full time position working business hours Monday to Friday – Essential
Occasional irregular hours if required to meet business needs – Essential
Flexibility to travel across to other sites if required – Essential

Company Benefits:
21 days holiday (for your first year of employment) plus bank holidays
Paid day off for your birthday*
Buy and sell up to 3 days holiday*

Benefit Schemes

• Healthcare (plus partners/dependents), dental care, eye care*
• Life assurance*
• Pension*
• Cycle to work and season ticket loan*
Quit smoking support*
• Quarterly socials paid for by the company
• Peer to Peer reward scheme
• Up to 3 days paid leave per year to support a local charity of your choice*

*Terms and Conditions apply